Bulk Email Settings

The Bulk Email flag tab be displayed by default to all users with the new permissions assigned. The Enable Bulk Email Settings flag must be enabled to view the Bulk Email tab in the Batch Posting screen.

The Bulk Email tab in the Batch Posting screen displays the following sections:

  • Email Template

  • Send To

The following fields are displayed in the Email Template section:

Field

Description

Email Subject

The subject of the email. This is a mandatory field that allows users to enter a maximum of 100 alphanumeric characters.

List of Keywords

This field lists the following keywords that can be included in the template:

  • First Name

  • Last Name

  • Reservation Confirmation No.

  • Room Type

  • Rate Plan

  • Arrival Date

  • Departure Date

Email Body

This field allows users to configure the reservation details to be included in the emails. Users can select the preferred keywords to be included for each detail. The keywords are replaced with the reservation data when the email is sent.

The Send To section contains the following sub-sections:

  • Search

  • Email a Copy

The following fields are displayed in the Search section:

Field

Description

Reservation Status

This is a mandatory multi-select drop-down list that allows users to select the status of the reservations for which the emails must be sent.

Send Emails to Individual Reservations

When enabled, email notifications are sent to guests who satisfy any of the following reservation criteria.

Rate Plan

This is an optional multi-select drop-down list that allows users to select the preferred rate plans of reservations for which the email must be sent.

Package

This is an optional multi-select drop-down list that allows users to select the preferred package rate plans of reservations for which the email must be sent.

Room Type

This is an optional multi-select drop-down list that allows users to select the preferred room types of reservations for which the email must be sent.

Guest Type

This is an optional multi-select drop-down list that allows users to select the preferred guest types of reservations for which the email must be sent.

VIP Status

This is an optional multi-select drop-down list that allows users to select the preferred VIP status of reservations for which the email must be sent.

Buildings

This is an optional multi-select drop-down list that allows users to select the preferred buildings associated with reservations for which the email must be sent.

Group Reservations

When enabled, users can configure settings in the reservation presets of groups to send email notifications to all group reservations.

Users can configure a BCC email address in the BCC Email Address field displayed in the Email Copy section. Users can enter multiple email addresses separated by a comma.

Clicking on Save will save the configurations for sending bulk emails to guests.