Departures By Date

The Departures by Date report allows users to view all reservations departing on a given date. As a property manager, the user can use this report to track departures by date and reservation status. Filter by date and status. When a confirmation number or group is available, it’s linked to the reservation and opens in a separate tab when selected. It’s not available if it does not appear in the report.

Perform the following steps to generate the report:

Navigate to Reports ➜ All Reports ➜ Front Desk ➜ Departures By Date.

Select a date from the calendar to generate dates for the report.

Choose the checkbox under Reservation Status to include in the report:

Field	Description
Select All	Includes all account statuses.
In House	Guests who are checked in and on the property.
Departed	Guests who already departed.
Reservation	Guests who have reservations on a future date and have not checked in.

Choose which sorting options to include in the report:

Field	Description
Sort by Guest Name	Sorts the report alphabetically by guest name.
Sort by Room Rack Number	Sorts the report by room rack number.
Sorts by Room Number	Sorts the report alphabetically by guest’s room number.

Select the Include Reservation Comments checkbox to add the reservation comments in the report.

Click Generate. The report with the selected data appears.

Click Print to send a copy of the report to the printer.

Sample Report

Report Parameters

This report displays the following parameters:

Field	Description
Room #	The room number that the guest is staying in, if assigned.
Room Type	The type of room that the guest has reserved.
Guest Name	The guest name on the reservation.
Confirmation #	The confirmation number on the reservation.
VIP	The VIP status of the guest.
Guests #	The arrival date/check in date for the reservation.
Arrival/Check In Date	The total number of rooms that are Off the Market (OTM).
Nights #	The number of nights that the guest is staying for the reservation.
Rate Plan Amount	The rate being charged for each reservation.
Rate Plan	The rate plan associated with the reservation. If multiple rate plans are associated with the reservation, the rate plan currently in effect appears on the report.
Group Name	The group name on the reservation.
Company Name	The company name on the reservation.