Gift Card Activity Report

The Gift Card Activity report allows users to track the transactions performed using gift cards.

Perform the following steps to generate the report:

Navigate to Reports ➜ Dynamic Reports ➜ Accounting ➜ Gift Card Activity Report.

Refer to the following table and fill in the fields.

Field	Description
Start Date	The start date from which the report must be generated. By default, the current property date is displayed. Users can select a date that is a maximum of 365 days in the past from the current property date.
End Date	The end date up to which the report must be generated. By default, the current property date is displayed. Users can select a date that is a maximum of 30 days from the start date.
Group By	Users can select from the following options: Date Transaction Type Account Destination Account Name
Date	When selected, records are grouped based on the date and time the transactions were performed using the gift card.
Transaction Type	When selected, records are grouped based on the following transaction types: Issue Load Payment Refund
Account	When selected, records are grouped based on the source account in which the transaction is initiated.
Destination	When selected, records are grouped based on the destination account in which the transaction is settled.
Account Name	When selected, records are grouped based on the account name.

Click Run to generate the report.

Click Save to save the report under User Favorites section.

Sample Report

Report Fields

This report displays the following fields:

Field	Description
Group By	The records are displayed based on the Group By option selected. By default, the records are displayed grouped by date.
Date	This column displays dates that have transactions for the selected date range. Users can select a maximum date range of 30 days. The recent transaction date is displayed first followed by the oldest. Users can search and filter records using the transaction date. This column can be sorted.
Time	The time when the transaction was initiated. The recent transaction time is displayed first followed by the oldest. This column can be sorted.
Transaction Type	The following transaction types are displayed: Issue: Issuance of gift card. Load: The amount loaded to the card. Payment: Payments made using the gift card. Refund: The amount refunded to the gift card. Users can search and filter records using the transaction type. This column can be sorted.
Card Number	The gift card number used for the transaction. The first 6 digits and the last 4 digits of the gift card number is displayed.
Account	The account where the transaction was initiated displayed as a hyperlink. When clicked, users are navigated to the account. Reservation: The confirmation ID of the reservation. House account: The account code of the house account. Group: The group code of the group. Pantry Gift card Users can search and filter records using the account. This column can be sorted
Account Name	The account name from which the transaction is initiated displayed as a hyperlink. House account: The house account name. Reservation: The guest name associated with the reservation. NRG: The profile name of the guest. Group: The group name. Pantry Gift Card This column can be sorted.
Destination	The account in which the transaction is completed displayed as a hyperlink. Reservation: RES followed by the confirmation ID of the reservation. House account: HOUSE followed by the house account code. Group: GROUP followed by the group code. A/R account: A/R followed by the account code. Users can search and filter records using the destination. This column can be sorted.
Previous Balance	The initial balance of the gift card before the transactions are performed.
Transaction Amount	The amount paid, loaded, refunded, or issued during transactions. This column can be sorted.
New Balance	The balance amount after the transaction is completed.
User	The username of the user who performed the transaction.
Approver	The username of the authorizer who performed the transaction.