Search Groups Using Third-Party Confirmation Number

Stay is enhanced to allow users to add the third-party source and confirmation number details to groups created via third-party sources. This allows users to search for groups and reservations using the third-party confirmation numbers.

Permission

The following new permission has been introduced to allow users to add third-party sources and confirmation numbers to groups:

  • Stay_ManageGroupThirdPartyConfirmation

This permission is provided to users with access to the following roles by default:

  • System Administrator

  • Stay Hotel Manager

  • Department Manager

  • Stay Hotel Supervisor

  • GSA Supervisor

  • Stay Night Audit

Adding Source and Confirmation Numbers to Groups

Users with the new permission can add the third-party source and confirmation numbers by clicking the +Add Confirmation Number hyperlink on the Details section of the Group Booking tab on the Group screen. This hyperlink is hidden from users without the new permission. When clicked, the Confirmation Numbers section appears that displays the following fields:

  • Third Party Source: This is a single-select drop-down list that displays all the third-party sources available at the property. Users can select the required option based on the source of booking.

  • Confirmation: This is a text field that allows users to enter the third-party confirmation numbers. This field supports alphanumeric characters.

Users can add multiple sources and confirmation numbers by clicking the +Add Confirmation Number hyperlink. Users cannot select the third-party source that was selected previously. Users with the new permission can modify or delete the third-party source and confirmation number details added, if required.

For the groups created via interfaces, the source and confirmation numbers sent from the interface are retrieved and saved as a part of the group. The confirmation number sent as the primary confirmation number from the third-party source is indicated using a star icon on the Group screen. Users cannot modify or delete the confirmation number that is marked as primary.

Searching for Groups and Reservations Using Confirmation Numbers

Users can search for groups and reservations in the Search screen using the confirmation numbers. The reservations/groups that match the entered number are retrieved and displayed in the search results with the third-party source and confirmation number details in the following format: Third-Party Source | Confirmation Number.

To support this enhancement, a new hyperlink, +Add Confirmation Number is added to the Details section of the Group Booking tab on the Group screen. Users with the required permission can click this link to add the third-party source and confirmation number details to groups.