Enhancements to Bulk Updates

Bulk Updates for Multiple Groups

Stay is enhanced to allow users to initiate bulk updates for multiple groups. When a bulk update is in progress for one group and the user initiates a bulk update for another group, the bulk updates are queued up for each group based on the order they were initiated. Once the first bulk update is completed, the bulk update for the second group is initiated.

To support this, when more than one group’s bulk update is initiated, the following message is displayed to users in the group reservation which has an upcoming bulk update: A group in this property has a bulk update running already. When the bulk update process for that group is finished, the process will begin for this group. The message is displayed by clicking Save in the Bulk Update screen of the group reservation.

If a retry is initiated for the first group, the following message is displayed in the Results of Bulk Update screen: A group in this property has a bulk update running already. When the bulk update process for that group is finished, the process will begin for this group.

Important Points

• Bulk updates can be queued for a maximum of 10 groups (including attempts to retry).

• When the maximum of bulk updates for 10 groups are initiated and another bulk update is initiated for a group, the following message is displayed on clicking Save in the Bulk Update screen of the group reservation: Bulk update cannot be processed as there are already few bulk updates in queue. Please try again later.

Override and Update Room Type When Allocation is Set

Users can create reservations for a room type within the allocation limit configured in the Allocations tab of the Rates screen. Only the users with the OverbookRateAllocations permission can override the allocation limit and create reservations. This is also applicable to the bulk updates performed for the group reservations.

When a reservation with non-group rate plan is selected and the room type is changed via bulk update, the allocation limit of the room type is checked. If the limit is not exceeded, the room type is updated successfully. If the limit is exceeded, the room type is not updated, and the following message is displayed: Exceeds Room allocation count. Override.

When users click the Override hyperlink, the Override pop-up screen appears that prompts users to authenticate their credentials. If the user has the OverbookRateAllocations permission, the room type is updated successfully upon retry. If the user does not have the permission, the message, User Does Not Have the Required Permission, is displayed.

Update Room Type When Restriction is Set

When any restriction, such as, Closed, Closed to Arrival, Closed to Departure, Minimum Length of Stay, Maximum Length of Stay, and Hurdles is configured for a room type and when users try to update the room type or modify the arrival/departure date of the reservation, the message, Closed/Closed to Arrival/Closed to Departure/Minimum Length of Stay/Maximum Length of Stay restriction. Override, is displayed. When the room type of the reservation is being updated and when the rate is below the hurdle rate, the room type does not get updated, and the following message is displayed: Room rate is below Hurdles rate. Override.

When users click the Override hyperlink, the Override pop-up screen appears that prompts users to authenticate their credentials. If the user has the OverbookRateAllocations permission, the room type is updated successfully upon retry. If the user does not have the permission, the message, User Does Not Have the Required Permission, is displayed.

When more than one restriction is configured, for example, when an allocation and a closed restriction is set, the following message is displayed when the room type is updated: Closed, No inventory rate allocation. Override. When users click the Override hyperlink, the Override pop-up screen appears that prompts users to authenticate their credentials to determine if the user has the required permission to override closed restriction and rate allocation.

If the user has permission only for 1 override, the message, User does not have the required permission to override closed restriction, is displayed. If the user does not have permission to override either the allocation or the restriction, the message, User does not have the required permission to override closed restriction and rate allocation, is displayed.

Capture Room Blocks When Releasing/Unreleasing Rooms

When users manually release the remaining rooms of a group for the day or when the rooms are released using the Auto Release or Rolling Release options, and when users manually update the Room Blocks of a group, the count of the rooms blocked is recorded and the overbooking indicator is displayed when a new reservation is created.

This is also applicable to the updates made from Agilysys Sales & Catering