IATA Number for Rate Plans and Packages

Stay is enhanced to enforce the addition of an IATA number for the reservations booked from third-party systems. For example, when reservations are booked from ACRS, the IATA number associated with the reservations will be captured in Stay. The IATA number is also captured for the reservations booked using rate plans and packages in Stay.

Property Settings

  • The Allow ‘Require IATA number’ configuration for rate plan/package checkbox in the Rates section of the Rates tab in the Property Setup screen (All Settings àGeneral àProperties, Buildings & Outlets àRates) must be selected to enable users to enforce the addition of an IATA number for the reservations.

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  • Enable the Require IATA Number flag in the Details section of rate plans (Settings àRates àRate Plans/Packages) to enforce the addition of an IATA number for the reservations created using rate plans and packages. This flag is displayed only when the Allow ‘Require IATA number’ configuration for rate plan/package checkbox is selected.

Book Reservations

When users book reservations using rate plans and packages with the Require IATA Number flag enabled, a travel agent profile must be selected in the Travel Agent or IATA field in the Sources section of the Book Reservation screen to complete booking. The following message will be displayed on the screen: Travel agent information is required for the selected rate plan or package.

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Modify Reservations

The Travel Agent or IATA field is displayed in the Modify Stay screen when users modify reservations. The travel agent profiles selected for the reservation are displayed in this field.

When the rate plan/package selected for a reservation is modified to a rate plan/package with the Require IATA Number flag enabled, the Travel Agent or IATA field will be displayed as mandatory. The Save button in the Modify Stay screen will be enabled only when users select a travel agent profile.

When the user selects more than one rate plan/package for the stay dates and if any one of the selected rate plan/packages requires an IATA number, the Travel Agent or IATA field will be displayed as mandatory, and users must select a travel agent profile to save the modifications.

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Reservations Created Through Import

When reservations are imported from the Profile & Reservations Import/Export screen using a rate plan for which an IATA number is required and when a travel agent profile is not defined, the reservation will not be created successfully in Stay. Users can select only one travel agent profile for the reservation during import. When more than one travel agent profile is selected, the import will not be completed successfully.

Import Rooming List for Groups

When users download the template to import a rooming list for groups to created staged data, the travel agent name must be defined in the Travel Agent or IATA field present in the template. When a reservation is created using the staged data and if a non-group room type is selected, the system will select a rate plan from the priority order of rate plan defined. If the selected rate plan has the Require IATA Number flag enabled and if a travel agent name is not defined, the reservation will not be created successfully.

The Travel Agent or IATA column in the Staging section of the Reservations tab displays the travel agent profile selected for the reservation. This column displays data in the following format: <travel agent name – IATA number>. If the IATA number is not defined, only the travel agent name will be displayed. This column is not displayed by default. Users must select this column from the Manage Column Settings screen (Group à Reservations à Column Settings).

Configure Fields Required to Create Travel Agent Profile

Users can configure the fields required to create a travel agent profile from the Travel Agent Profile tab in the Stay Field Settings screen (All Settings à General à Field Settings). Select from the following options displayed in the Select Field multi-select drop-down list.

  • IATA number

  • Address

  • Phone

  • Email

The selected options will be displayed as mandatory when creating a travel agent profile.

Move Reservations

When users move reservations to other properties, the travel agent profile associated with the reservation will be displayed in the Travel Agent section in the Others tab of the Move Reservation screen. If the reservation in the current property does not have a travel agent profile associated, users can select a travel agent profile for the reservation from the Travel Agent or IATA field. If the rate plan selected in the destination property requires a travel agent profile, the Travel Agent or IATA field will be displayed as mandatory.

Copy Reservations

When users copy reservations, the Travel Agent or IATA field in the Copy Reservation screen displays the travel agent profile associated with the reservation. If the current reservation does not have a travel agent profile associated, users can select a travel agent profile for the reservation from this field.

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System Changes

To support this enhancement, the following changes have been made:

  • The Advanced Booking Calendar tab in the Property Setup screen (All Settings àGeneral àProperties, Buildings & Outlets) is renamed to Rates.

  • A new checkbox, Allow ‘Require IATA number’ configuration for rate plan/package, has been added to the Rates section of the Rates tab.

  • A new flag, Require IATA Number, has been added to the Details section of rate plans (Settings àRates àRate Plans/Packages).

  • A new field, Travel Agent or IATA, has been added to the following screens:

    • Book Reservation

    • Modify Stay

    • Move Reservation

    • Copy Reservation

  • A new column, Travel Agent or IATA, has been added to the Staging section of the Reservations tab.

  • A new option, Travel Agent or IATA, has been added to the Manage Column Settings screen (Group àReservations à  Column Settings).

  • A new tab, Travel Agent Profile, has been added to the Stay Field Settings screen (All Settings àGeneral àField Settings).